Outsourcing Everything to Save Time and Make More Money
I'm thrilled to share insights with Gene Bohensky and delve into the transformative potential of outsourcing for small business owners. This episode is a treasure trove of insights, offering actionable advice on how to leverage outsourcing to save time, increase profitability, and focus on core business activities. Here, we break down the key points discussed in the episode, providing a detailed guide to help you navigate the complexities of outsourcing.
Meet the Expert
Gene Bohenksy: A seasoned business coach and owner of Archer Strategies and Archer's Contact Solutions, with a rich background in engineering and technical sales.
Why Outsource?
Benefits of Outsourcing
Gene Bohenskky emphasizes that outsourcing allows small business owners to:
Save Time: By delegating routine tasks, business owners can focus on strategic initiatives.
Increase Profitability: Outsourcing can be more cost-effective than hiring full-time employees.
Access Global Talent: The internet and cloud-based applications enable businesses to tap into a global talent pool.
Types of Outsourcing
Freelance Platforms
Websites like Fiverr and Upwork allow business owners to post specific tasks and hire freelancers for short-term projects. This model is ideal for businesses needing specialized skills for particular tasks.
Virtual Assistants (VAs)
Business owners can hire VAs for ongoing support, whether part-time or full-time. These assistants can handle a variety of administrative tasks, freeing up the owner's time to focus on strategic initiatives.
Agencies
Some businesses opt to work with agencies that provide trained virtual assistants. These agencies often offer a higher level of reliability, as they employ and train their staff, ensuring quality service.
Finding the Right Fit
Task-Based vs. Integrated Assistants
Gene explains that there are two main types of VAs:
Task-Based Assistants: Complete specific assignments.
Integrated Assistants: Function like employees, becoming familiar with the business and its culture.
Conducting a Task Inventory
The first step in outsourcing is to conduct a thorough inventory of tasks performed over a week. By identifying which tasks can be delegated, business owners can begin to understand the potential benefits of outsourcing.
Communication and Training
Importance of Clear Communication
Gene stresses that clear, detailed instructions are crucial, especially for complex projects. Regular communication, preferably through video calls, ensures mutual understanding and alignment.
Training and Onboarding
Gene outlines a structured onboarding process that includes:
Understanding Business Needs: Establishing communication methods and providing company email addresses.
Training: Familiarizing VAs with necessary software and ensuring they understand the products or services they will be representing.
Overcoming Challenges
Common Pitfalls
Gene identifies several common pitfalls in outsourcing:
Lack of Ongoing Communication: Assigning tasks without regular check-ins can lead to misunderstandings and unsatisfactory results.
Mindset of Business Owners: Many owners struggle with letting go of control and trusting others to complete tasks.
Cultural Compatibility
Gene shares insights on the cultural compatibility of working with VAs from countries like the Philippines, where English proficiency and familiarity with Western culture are prevalent. This cultural understanding can enhance collaboration and make remote working relationships more effective.
Practical Tips for Successful Outsourcing
Hire an Assistant Early
Business owners should prioritize hiring an assistant to learn how to delegate effectively. This is essential for personal and business growth.
Inventory Your Tasks
Assess daily activities and identify tasks that can be delegated. This exercise can reveal significant time savings and opportunities for business advancement.
Choose the Right Source for VAs
Consider various options for hiring virtual assistants, including agencies that provide trained professionals. This can enhance the likelihood of a successful working relationship.
Conclusion
The episode provides knowledge about the transformative potential of outsourcing for small business owners. By leveraging the skills of virtual assistants and freelancers, entrepreneurs can focus on growth and innovation, ultimately leading to increased profitability and success. The episode serves as a valuable resource for business owners looking to navigate the complexities of outsourcing and maximize their operational efficiency.
By following the insights and practical advice shared in this episode, small business owners can unlock the full potential of outsourcing, driving their businesses toward greater efficiency and success.
The recording of my entire Livestream with Gene Bohensky, on the Small Business Pro University YouTube Channel…
